REPORTS TO: Principal
QUALIFICATIONS: As established by the Board of Education
GENERAL RESPONSIBILITY: To assure smooth and efficient operation of the school office so that the office's maximum positive impact on the education of the children can be realized.
DUTIES:
- Maintains and submits reports for time cards, leave affidavits, and attendance on all building personnel for Central Office verification.
- Oversees substitute electronic program to fill absent teacher positions maintains substitute attendance and submits reports/files to the building administrator.
- Routes interoffice, interschool and all other mail to proper channels on a daily basis.
4. Receives and routes all incoming calls or relays messages when feasible.
- Maintains log of visitors, picked up students and students signing into school..
- Serves as the Notary Public for the purpose of verifying Leave Affidavit forms.
- Takes inventory of supplies and orders as needed.
- Maintains records for and prepares weekly, monthly, and annual reports.
- Performs the usual office routings and practices associated with a busy yet productive and smoothly run office.
- Attends meetings and conferences relative to school office procedure.
- Maintains up-to-date schedules on all building personnel.
- Prepares various informational bulletins for distribution to parents.
- Prepares work orders, requisition forms, etc., necessary for the school operation.
- Prepares all correspondence for the principal and assistant principal(s)
- Keys student information into computer and serves as the "Key" operator for various computer programs as directed by the principal and/or his/her designee.
- Supervise student office aides.
- Assist the Guidance Counseling Department in determining eligibility of driver’s license, completion of car insurance forms, scheduling, sending transcripts and process corresponding reports accordingly.
- Assist in duplicating requests.
- Maintain all office equipment, office phones, pay phone, intercom system and bell system, and request repair service and/or order supplies as needed.
- Maintains file on substitute teachers and processes substitute teacher report and time cards to Central Office.
- Locks and secures at the end of each day, the vault, all records, and all doors to the office.
- Performs other duties as assigned by the principal.
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